Postage ReconciliationMailReport®

Get complete visibility into your postage spend - by client, permit, CAPS account, mailing or account period - any way you want it.

As part of the SelectSolutions™ platform, MailReport reconciles your USPS® postage charges with the data provided to a dedicated account manager regarding a specific mailing. This is a managed service that keeps up-to-date data and provides access to your reports on postage spending and any potential discrepancies.

MailReport simplifies the postage reconciliation process for mail owners by enabling electronic receipt and comparison of postage statements and mail service provider reports. This service replaces mountains of spreadsheets with a secure web-based application that queries the USPS for postage information, provides comparison capability and automatically generates email exception reports. MailReport also supports a wide range of output formats to allow you to update legacy host systems, saving considerable time and money.

  • Download transactions from your CAPS (Centralized Account Processing System) account on a daily basis
  • Receive a notification regarding any issues about your CAPS account
  • Is web-based for easy access
  • Automated data entry
  • Access detailed on-demand reports
  • Imports CAPS and Mail.dat files
  • Reconciles permit, meter and stamp expenditures
  • Supports multiple file input
  • Provides secure and auditable data format
  • Managed by postal experts
  • Supports a wide range of output formats to allow you to update legacy host systems, saving considerable time and money
  • Cuts reconciliation time and effort
  • Reduces risk mitigation
  • Provides accurate USPS® postage allocation
  • Identifies mischarges
  • Provides three-way match - CAPS, Mail.dat/Statements and PostalOne!®
  • Provides a data source for future USPS incentives and sales
  • Can be used enterprise wide
  • Have the security of knowing that your account is monitored and matched by GrayHair